How Can Graduating Scholars Secure Certified True Copies (CTC) of Senate Approved Academic Transcripts

Graduating undergraduate and postgraduate scholars frequently require Certified True Copies (CTC) of their official university transcripts, statements of results, or degree conferment approvals to prosecute judicial court proceedings, secure corporate employment, or apply for international visas. Under the Evidence Act and University Registry Bye-Laws endorsed by the National Universities Commission (NUC), only transcripts stamped and signed by the Academic Registrar hold full legal evidentiary validity.

Graduates must follow structured administrative verification procedures to secure official Certified True Copies.

1. Submit a formal Application for Certified True Copies addressed to the Academic Registrar through the Examinations and Records Division.
2. Attach clear, high-resolution photocopies of your original university academic transcript or statement of results.
3. Pay the approved statutory document certification fee per copy through the central billing portal via Remita.
4. The Records Officer retrieves the original Senate-approved examination ledger and reconciles every course grade and CGPA entry.
5. Affix the official University Embossed Seal and the Registrar’s Certified True Copy Rubber Stamp on each page of the transcript.
6. The Academic Registrar or designated Deputy Registrar executes their original wet signature and records the official certification date.
7. Collect the sealed Certified True Copy docket directly from the Central Registry or authorize secure postal dispatch.

Statutory evidentiary principles governing Certified True Copies stipulate:

• Under Section 104 of the Evidence Act, Certified True Copies issued by public registrars are legally admissible in all Nigerian courts of law.
• Prohibition of private notaries public certifying academic transcripts without primary source registry verification.
• Central admission tracking verified via the official portal of JAMB.
• Harmonization of applicant identification records authenticated through NIMC.

Certified True Copies stamped and signed by the Registrar carry identical legal evidentiary weight to original degree documents across all public institutions.

Prospective scholars must maintain meticulous records of all online applications, payment receipts, and official institutional clearance dockets throughout their academic journey. Diligent documentation protects your candidate profile from administrative discrepancies and facilitates seamless physical verification across faculty screening desks.

Adhering strictly to statutory institutional bye-laws, examination regulations, and national regulatory guidelines preserves your academic integrity and ensures your tertiary degree is earned with enduring honour and professional distinction.

Consulting institutional academic advisers and student affairs counselors early provides essential guidance when navigating administrative transitions or resolving complex credential verifications.

Fostering proactive engagement with accredited departmental student associations and faculty mentorship committees empowers undergraduates to remain fully informed of evolving curriculum standards, campus welfare programs, and career development initiatives.

Undergraduates should regularly verify their semester registration statuses on the official student portal to prevent unrecorded course enrollments or accidental academic spillovers that complicate degree audits.

Familiarizing yourself with the official academic regulations handbook issued by your university senate ensures full awareness of grading systems, cumulative grade point average computations, and statutory probation policies.