How to Apply for Course Change on Portal Following Formal Senate Condonation of Late Examination Clearance

Applying for an online course change on your university student portal following formal Senate condonation of late examination docket clearance is a mandatory administrative procedure to synchronize your electronic transcript with your receiving academic department. When an undergraduate misses statutory examination clearance deadlines due to documented medical crises, bursary accounting reconciliations, or administrative verifications and subsequently secures executive Senate condonation, receiving institutions require complete portal profile harmonization and electronic transcript migration before semester results can be uploaded.

Completing the electronic profile migration on the university database ensures that your course registration, billing structure, and examination registers reflect your new department without discrepancy.

1. Collect your official University Senate Extract or Registrar’s Condonation Approval Memorandum confirming the executive waiver of examination clearance deadlines.
2. Visit your faculty dean’s office or departmental examinations officer to obtain the signed Examination Docket Validation Sheet.
3. Log in to your student profile on the official university portal using your registered matriculation credentials.
4. Navigate to the “Academic Records” or “Senate Clearance Waivers” module on your dashboard.
5. Select “Course Configuration Following Examination Clearance Condonation” and enter your official Senate Approval Reference Number.
6. Upload clear digital scans of your Senate Extract, bursary clearance receipts, and departmental validation schedules.
7. Submit the electronic application to the Directorate of ICT and Academic Affairs for profile migration.
8. Verify that your approved degree programme, validated level, and transferred credit units appear on your portal dashboard within 3 to 5 business days.
9. Initiate an official regularized Change of Course via the JAMB e-Facility Portal if the condonation involved inter-departmental programme changes.

Meeting with your new departmental course adviser guarantees that you register for all required core courses and prerequisite electives without scheduling conflicts.

• Certified true copy of the University Senate Extract approving examination clearance condonation.
• Updated academic transcript reflecting newly credited grade point averages.
• Signed departmental admission acceptance memo from your receiving faculty.
• Current semester course registration form and student identity card.

Confirming that all transferred credit units are accurately reflected in your new academic transcript prevents delays in final degree computation during graduation clearance.

University Senate academic regulations establish that attending classes or writing examinations in an unauthorized programme without completing portal migration and JAMB regularization renders all subsequent examination scores invalid.

Executing prompt electronic course migration safeguards your academic standing and ensures timely progression toward your university degree.

Prospective scholars must maintain meticulous records of all online applications, payment receipts, and official institutional clearance dockets throughout their academic journey. Diligent documentation protects your candidate profile from administrative discrepancies and facilitates seamless physical verification across faculty screening desks.

Adhering strictly to statutory institutional bye-laws, examination regulations, and national regulatory guidelines preserves your academic integrity and ensures your tertiary degree is earned with enduring honour and professional distinction.