How to Retrieve Lost National Diploma (ND) Certificate from Polytechnic Registries

To retrieve a lost National Diploma (ND) certificate from a polytechnic registry, submit a formal application for an Attestation of Result or Certified True Copy accompanied by a police report and sworn court affidavit.

Polytechnics operate under strict National Board for Technical Education (NBTE) guidelines prohibiting the reprinting or duplication of original diploma certificates, providing an authenticated Letter of Attestation as a full legal substitute.

Under Nigerian administrative law, an official Letter of Attestation of Diploma issued directly by a polytechnic Registrar carries complete legal validity for Higher National Diploma (HND) screening, university Direct Entry, and employment.

To successfully process your credential retrieval application at your former polytechnic, assemble these mandatory statutory documents:

• A formal Police Extract or Police Report confirming the loss or theft of the original National Diploma certificate.
• A sworn Affidavit of Loss of Certificate deposed to at a competent State or Federal High Court registry.
• A clear photocopy of the lost diploma certificate or original graduation broadsheet slip, if previously archived.
• Your official polytechnic student matriculation number, department, school, and year of graduation.
• Two recent passport-sized photographs on a plain white background.
• An active debit card to pay the prescribed administrative certificate replacement fee via Remita.

Follow these sequential administrative steps to submit your application to the polytechnic registry:

1. Visit the Examinations and Records Directorate or Certificate Unit of your former polytechnic in person.
2. Request an Application Form for Attestation of National Diploma / Certified True Copy from the registry officer.
3. Fill out the candidate application form accurately, specifying your full matriculation names, department, and graduation session.
4. Generate a Remita Retrieval Reference (RRR) invoice on the portal for the prescribed administrative processing fee.
5. Pay the replacement fee (typically between ten thousand and twenty-five thousand Naira) online or at an authorized commercial bank branch.
6. Submit your completed application form, bank receipt, police report, court affidavit, and passport photographs to the registry desk.
7. The records officer retrieves your student master file from the institutional archives and cross-references your graduating broadsheet.
8. The Registrar signs and applies the official embossed polytechnic seal to your authenticated Attestation of Diploma.
9. Collect your official replacement document and verify that all candidate biographical and grade classifications are accurately stated.

Review technical education standards and matriculation regulations through the JAMB e-Facility portal.

Securing an official Attestation of Diploma ensures that your technical qualifications remain fully accessible for career advancement and further studies.

Archiving authenticated digital copies of your academic replacement documents in cloud storage protects you permanently against future credential loss.

Prospective scholars must maintain meticulous records of all online applications, payment receipts, and official institutional clearance dockets throughout their academic journey. Diligent documentation protects your candidate profile from administrative discrepancies and facilitates seamless physical verification across faculty screening desks.